Meetpro · Updated · 2 min read
Start with the room, not the product
Measure the room and note the normal and maximum number of people. Sketch the table, doors, windows, display position and power outlets. Camera coverage, microphone pickup and readable screen sharing matter more than buying the largest kit.
Huddle rooms (1–4 people)
A compact room usually benefits from a simple video bar or a small room kit. Check the camera's view from every seat, including the people nearest the screen. Keep the touch controller within reach without trailing cables across the table.
Small and medium rooms
Check the farthest seat, not just the center of the table. Review audio pickup, speaker placement and whether a second display would help separate participants from shared content. Ask for a bill of materials that includes compute, controller, mounting and power.
Large rooms and boardrooms
Long tables and flexible layouts need a deliberate camera and audio plan. Extra microphones, speakers or camera coverage may be necessary. Test the proposed arrangement against your seating plan rather than assuming every all-in-one bar covers every room.
Displays, mounts and cabling
Confirm screen size, wall construction, mount rating, cable routes and network access before installation. Include cable lengths, adapters and any electrical work in the scope. Do not assume every display, USB peripheral or mount is compatible.
What to check before you order
Verify the exact kit's Google Meet support, the Workspace subscription, the room license, device management and the join methods needed for external calls. Meetpro's Meet hardware license price is $250 per room per year; hardware and services are separate unless your quote states otherwise. See [Meet rooms](/meet-rooms), compare [hardware](/products), and request a room assessment with your measurements.