16+ people
Boardrooms
High-stakes spaces that need executive-grade video, sound, and room control.
Room planning guide
What this space needs to work beautifully
The best room experience comes from matching the physical hardware with the right Google Meet setup and management model.
Hardware
The room equipment
Build a room that captures every voice and keeps people and content visible together.
- A dual-camera video bar or all-in-one collaborative display
- Extended microphone coverage with beamforming and speaker tracking
- Multiple 4K displays for people, content, and shared data
- A room controller plus optional scheduling display outside the room
Software
The Google Meet setup
Keep complex rooms simple for users and manageable for IT.
- Native Google Meet with multi-display support and wireless sharing
- Room calendars, scheduling displays, and one-touch meeting controls
- Google Admin Console fleet management with remote health visibility
- Enterprise security policies, managed updates, and optional encryption controls
- Room license: Google Meet hardware license $250 per room per year vs. Zoom Rooms at about $499/year
Best suited for
Use this room profile as a starting point for your deployment plan.
Executive meetings
Company-wide leadership sessions
Board presentations
Training rooms
Need help sizing the room?
Meetpro can assess your room, recommend the right Google Meet hardware and licensing, and handle the deployment from design through onboarding.
Get a free room assessment